Full Charge Bookkeeper/Office Manager

Purpose
This position supports Owner and Art Director with all office operations and client management. Expertise with Quick Books required for the execution of Full Charge Bookkeeping responsibilities. Duties include A/P; A/R. reconciling check book and credit cards; audit of Credit Card Charges for correctness; quarterly sales tax and other Full Charge responsibilities. Payroll is processed by an outside company. You will be responsible for compiling information for reporting to the Payroll company; assisting the president with handling the completion of order and delivery information; paperwork management; scheduling; maintaining supplies; making travel arrangements and willingness to handle small and large scale tasks.

Responsibilities

1. Uses QuickBooks to execute Full Charge Bookkeeping responsibilities.
2. Tracks invoices and orders. Takes the initiative to resolve questionable charges to credit cards and performs general trouble-shooting.
3. Compile payroll information for reporting to outside payroll company.
4. Deals with any inquiries via phone, email and general correspondence.
5. Attends project meetings and prepares meeting minutes and action items.
6. Supports Owner in preparation of documents and follow-up on timelines and deliverables.
7. Assists management in scheduling, as needed.
8. Resolves administrative problems by preparing/revising standard operating procedures.
9. Determines ways to make the flow of work more efficient and assists management toward growth projections and cost reductions.
10. Manages procurement and maintenance of all office supplies, equipment and furniture; maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies.
11. Provides direction to Interns, non-exempt and temporary employees in the absence of Management.
12. Helps develop staff by providing information and growth opportunities.
13. Makes travel arrangements.
14. Other ad hoc duties as expected in a growing company.

Supervision:
Works under the direct supervision of the Owner and indirect supervision of the Art Director. This position shall have the supervisory roll of providing feedback to all staff regarding correct processes and work flow according to policies and procedures.

Required Skills/Qualifications:

1. Proven success in the following job competencies:
2. Quick Books expertise
3. Business Administration knowledge
4. Ability to rapidly change gears and adapt to client orders
5. Administrative Writing Skills with a high degree of accuracy
6. Organization and Process management
7. Professionalism and leadership
8. Supply Management
9. Customer Focus and Relationship Building
10. Information and Technology Proficiency
11. Problem Solving and Decision Making
12. Desire to make a real difference in a small company

Work Experience:

1. A minimum of five years experience as a Full Charge Bookkeeper;
2. experience with small businesses with staff levels less than 50
3. office administration and managerial experience

Education:

1. Associate’s degree in business or related field or equivalent experience required.

Other:

1. Intermediate MAC skills.
2. Well trained in office software

Working Conditions:

1. Able to sit and work at a computer keyboard for extended periods of time.
2. Able to stoop, kneel, bend at the waist and reach on a daily basis.
3. Able to perform general office administrative activities: copying, filing, delivering and using the telephone.
4. Able to lift and move up to 25 pounds occasionally.
5. Regular and on-time attendance.
6. Occasional travel by motor vehicle within the region and to other locations as required.
7. Ability to work some nights/weekends during busy periods.

Please do not apply to this position if you do not possess the required skills.
Send Cover Letter & Resumes in PDF format or copy and paste into e-mail.
Please No Phone Calls.

Compensation
Compensation: Full Time. $38,000-$44,000/yr. depending on skills and abilities.